How can you protect a document with a password in word processing software?

How can you protect a document with a password in word processing software?

• A. By enabling the 'Auto-Save' feature
• B. By using the 'Password Protection' feature in the file settings
• C. By storing it in a secure cloud service
• D. By changing the file format to a more secure type

Answer: (B)

Using the 'Password Protection' feature in the file settings of word processing software is the correct approach to safeguard a document with a password. This feature allows you to set a password that must be entered to access the document, effectively preventing unauthorized users from reading or modifying its content. This security measure is integrated into the software, ensuring that the password is required each time someone tries to open the document. It is a direct method to enhance confidentiality and protect sensitive information contained within the document. The other choices, while potentially contributing to document security in different ways, do not specifically provide password protection for accessing the document itself. For example, enabling the 'Auto-Save' feature focuses on preventing data loss rather than access control, and storing the document in a secure cloud service may protect it from loss or shared access but does not restrict access at the document level like password protection does. Changing the file format to a more secure type may improve compatibility with certain security features but does not inherently add a password layer for protection.

Using the 'Password Protection' feature in the file settings of word processing software is the correct approach to safeguard a document with a password. This feature allows you to set a password that must be entered to access the document, effectively preventing unauthorized users from reading or modifying its content.

This security measure is integrated into the software, ensuring that the password is required each time someone tries to open the document. It is a direct method to enhance confidentiality and protect sensitive information contained within the document.

The other choices, while potentially contributing to document security in different ways, do not specifically provide password protection for accessing the document itself. For example, enabling the 'Auto-Save' feature focuses on preventing data loss rather than access control, and storing the document in a secure cloud service may protect it from loss or shared access but does not restrict access at the document level like password protection does. Changing the file format to a more secure type may improve compatibility with certain security features but does not inherently add a password layer for protection.